Privacy Policy for ExamBinary

1. Introduction

ExamBinary ("we," "our," or "us") values your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit ExamBinary, use our AI-powered educational services, and interact with us. Our policies comply with the General Data Protection Regulation (GDPR), the EU AI Act, and other relevant regulations.

2. Information We Collect

  • Personal Information: Includes name, email address, phone number, and payment information, provided when you register, make purchases, or subscribe to our services.
  • Usage Data: Information about how you interact with our website, such as pages visited, time spent, and activities conducted.
  • Device Information: Includes IP address, browser type, and device identifiers, collected automatically when you use our services.
  • Data Minimization Principle: We adhere to a rigorous data minimization strategy. We only gather data from students that is required for instructional purposes, such as:
    1. Name
    2. Age
    3. Grade level
    4. Learning activity and progress data

    We do not collect unnecessary metadata or unrelated personal information.

3. How We Use Your Information

We use your data to:

  • Provide and improve our services
  • Process payments and manage your account
  • Send important updates, notifications, and marketing messages (with your consent)
  • Customize content based on your preferences and enhance your learning experience
  • Conduct analytics for performance improvement
  • Provide only educational experiences that are in line with the curriculum

4. AI Data Processing and Compliance

As an AI-powered platform, ExamBinary processes personal data to offer personalized learning. Our AI systems comply with the EU AI Act by ensuring transparency, accountability, and risk mitigation:

  • Transparency: We provide clear explanations on how our AI systems work and how they influence your learning experience.
  • Risk Mitigation: We regularly test our AI to identify and eliminate biases and inaccuracies.
  • Human Oversight: We monitor AI outputs to maintain quality, accuracy, and fairness.
  • AI Safety & Student Data Commitments: ExamBinary explicitly commits that:
    1. Global or third-party AI models are never trained using student data.
    2. We never sell or resell student data to outside parties.
    3. AI functions in a curriculum-bound, context-aware manner.
    4. Content and syllabus restrictions lower the risk of hallucinations.

    These measures align with GDPR, COPPA, and EU AI Act requirements for responsible AI usage.

5. Children's Privacy and Parental Consent

COPPA-Compliant Section

ExamBinary supports educational use by students, including children under the age of 13. We do not knowingly collect personal data from children under 13 without verified parental or legal guardian consent, in compliance with the Children's Online Privacy Protection Act (COPPA).

When a student under 13 is added to the platform, a parent or legal guardian must:

  • Confirm legal guardianship
  • Provide explicit consent for data processing
  • Acknowledge the use of AI-powered educational features

No consent checkboxes are pre-selected, and access is blocked until consent is actively provided.

In-App Consent Notice

Parental consent is collected through an in-app consent agreement shown during student onboarding and first login.

6. Data Sharing and Third Parties

We may share data with trusted third parties, such as payment processors, analytics providers, and service partners. All third parties are bound by data protection agreements to ensure the security of your information. We do not sell your data.

7. Cookies and Tracking Technologies

We use cookies to improve your browsing experience and provide personalized services. Cookies are small data files stored on your device to collect information about your interactions with our website.

8. Your Rights

Under the GDPR, you have the right to:

  • Access your data
  • Request correction or deletion of data
  • Object to or restrict data processing
  • Withdraw consent at any time

Parent & Guardian Rights

Parents and legal guardians have the right to:

  • Access and review their child's personal data
  • Download student learning data
  • Request correction or permanent deletion of student accounts
  • Exercise these rights through the parent portal or by contacting us

9. Data Security

We use secure technologies and protocols to protect your information. Our team regularly reviews security practices to maintain high standards and compliance with legal requirements.

10. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.

Student Data Retention

Student data is retained only while the account remains active or as required for educational and legal obligations, after which it is securely deleted.

Automatic Account Deactivation

Accounts that remain inactive for 6 consecutive months will be automatically deactivated. Upon deactivation, account data will be retained for up to 90 days before permanent deletion. Users will receive email notifications prior to deactivation. Please note that only offering to temporarily deactivate or disable an account is insufficient

11. Changes to this Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. Please review this page for the latest version.

12. Contact Us

If you have any questions or concerns about this Privacy Policy or data protection practices, please contact us at info@exambinary.com

Data Retention & Deletion Policy: ExamBinary Student Portal

Effective Date: 21-01-2026

Exambinary is committed to protecting the privacy and personal data of students who use the Exambinary Student Portal ("Portal"). This Data Retention and Deletion Policy explains what data we collect, how long we retain it, and when it is deleted, in accordance with applicable data protection laws and best practices.

1. Purpose of Data Collection

Data collected through the Exambinary Student Portal is used solely for the purposes of:

  • Providing access to examinations and academic content
  • Managing student accounts and authentication
  • Evaluating exam performance and generating results
  • Ensuring system security, integrity, and compliance
  • Improving platform functionality and user experience

2. Categories of Data Collected

a. Account and Identification Data

  • Name
  • Email address
  • Student ID / Registration number
  • Institution or organization name

b. Examination and Academic Data

  • Exam registrations
  • Responses and submissions
  • Scores, results, and performance analytics
  • Time stamps related to exam activity

c. Technical and Usage Data

  • IP address
  • Device and browser information
  • Login activity and session logs

3. Data Retention Periods

Exambinary retains data only for as long as it is necessary to fulfill the purposes outlined above, unless a longer retention period is required by law or contractual obligations.

Data TypeRetention Period
Student account informationRetained while the account is active and for up to 90 days after account deactivation
Examination responses and resultsRetained for 180 days after result publication
Login and access logsRetained for 60 days
Technical and system logsRetained for 30 days
Support and communication recordsRetained for 90 days after issue resolution

4. Data Deletion and Anonymization

Upon expiration of the applicable retention period, data is permanently deleted or securely anonymized.

  • Deleted data cannot be recovered once removal is complete.
  • Anonymized data may be retained for statistical or research purposes, but it will no longer be linked to an identifiable individual.

5. Student-Initiated Deletion Requests

Students may request deletion of their account data by contacting Exambinary through the official support channels. Such requests will be processed within a reasonable timeframe, subject to:

  • Legal or regulatory obligations
  • Ongoing examinations or dispute resolution processes

Certain data may be retained temporarily if required by law or institutional policy.

6. Data Security

Exambinary employs appropriate technical and organizational measures to protect stored data against unauthorized access, alteration, or loss, including access controls, encryption, and regular security reviews.

7. Policy Updates

Exambinary reserves the right to update this Data Retention and Deletion Policy from time to time. Any changes will be published on the Exambinary website and will take effect upon posting.

8. Contact Information

For questions or concerns regarding this policy or data handling practices, please contact:
Exambinary Support
Email: info@exambinary.com

Disclaimers for ExamBinary

1. Work in Progress

The AI-powered features on ExamBinary are a work in progress. While we strive to provide accurate and helpful information, there may be instances where the AI outputs incorrect or incomplete responses. These outputs do not represent the official views of ExamBinary or any affiliated parties.

2. Use at Your Own Discretion

If you use AI-generated suggestions, recommendations, or code from ExamBinary, ensure you thoroughly test and verify the outputs before applying them in critical or production environments. ExamBinary is not liable for any issues arising from the direct use of AI outputs.

3. Access to Your Data

When you enable or use AI features on ExamBinary, the system may access and analyze data within your ExamBinary environment. Responses provided by the AI may be tailored to your specific usage, inputs, and preferences to enhance the user experience.

4. Data and Privacy

Your prompts, test inputs, and other interactions with ExamBinary's AI are not used to train the AI models. Your data remains secure and private, adhering to our Privacy Policy standards.

5. Continuous Improvement

ExamBinary AI features are continuously evolving. Updates and improvements are made based on user feedback and ongoing research, ensuring better accuracy and functionality over time.

For more details about how we manage and improve our AI systems, please refer to our Privacy Policy or contact our support team.

EU AI Act Compliance

ExamBinary follows EU AI Act guidelines for transparency, risk management, and ethical AI usage:

  • Transparency: We clearly disclose AI-driven features and provide explanations for AI decisions affecting your learning.
  • Risk Management: We assess and mitigate risks associated with AI use, including regular monitoring and testing.
  • User Control: You have full control over your data and can access, update, or delete personal information used by our AI systems.

ExamBinary is built COPPA-compliant, GDPR-aligned, and parent-first — ensuring safe, ethical, and responsible AI-powered learning for children.

By using our services, you agree to our Privacy Policy, Cookie Policy, and the data processing practices outlined above.